Small sales: Pawi’s ₱500 grouping explained

You choose how Pawi groups your marketplace sales into draft invoices in Settings, under Business profile. One invoice per order is the default: Pawi prepares one draft for each eligible order.

With One invoice per day for small sales, sales under ₱500 from the same shop and platform that were paid out on the same day share one draft. A sale of ₱500 or more always gets its own. A change applies to drafts prepared after you save it; drafts already prepared and invoices you have written stay as they are.

The current grouping threshold is ₱500. This describes Pawi’s behavior; it is not a complete test of when your business must issue an invoice. Confirm the invoicing requirements for your registration and the handling of buyer requests before choosing a workflow.

• Orders under ₱500 can be grouped when they belong to the same shop, marketplace, day, and buyer label in Pawi.
• Orders of ₱500 or more, including exactly ₱500.00, keep their own invoice record.
• Orders from different shops are never combined.
• The combined sales gross stays the same, even though the invoice count changes.

For this grouping, Pawi uses the recorded settlement day in Philippine time. That is the current product rule, not a statement that settlement timing is the right treatment for every business. Check the dates against your actual records before transcribing.

Imagine these five eligible orders belong to one shop on Shopee, share a settlement day, and have the same buyer label in Pawi. These are fictional amounts; the example does not decide whether consolidation is appropriate for a real buyer or sale.

₱180 + ₱150 + ₱220 + ₱90 = ₱640. With One invoice per day for small sales, Pawi prepares two invoice records: ₱650 and ₱640. With One invoice per order, Pawi prepares five. Either way, the total sales gross is ₱1,290.

ATP means Authority to Print. Your BIR-authorized, ATP-printed invoice booklet supplies the physical number sequence. Pawi prepares and tracks numbers from the sequence you configure; it does not originate that authority or turn a preview into an officially issued invoice.

Pawi currently uses one seller-wide physical sequence across marketplace and offline sales. A different shop does not create a separate numbering sequence. Confirm your next unused number against your booklet and check prepared records before writing.

Review the sales included, buyer details, gross, dates, and physical invoice number. Tell Pawi when a sale was already invoiced outside it, and record actual transcription only after you have done it. Preparing a Pawi record and writing an official physical record are different steps.

Pawi's displayed number and date are preparation aids. Mark written only when the displayed record matches what you actually wrote. If the number or date differs, stop and seek help; do not change your physical record to fit Pawi.

For the difference between sales gross and the platform payout, read the gross vs. net guide.